Archive for December 2011
December 12, 2011 | 
Author We’ll give you non formal view, according to our consulting practice.
Common Features. SOP and Invoicing have these functions
o Sales Automation – this really is obvious statement.
o Posting to GL and Bank Reconciliation – which means that automated posting across Microsoft Great Plains is applicable to both modules as well as to the entire Microsoft Great Plains design.
o Integration with Accounts Receivable (AR) module – Great Plains has very clear structure of base modules: GL (core), AR, AP, IV (inventory control). When you post document from SOP or Invoicing – system creates posted RM Sales transaction (Invoice) in A / r module
o Integration with Inventory Control Module – both modules are integrated with Inventory Control – which means that you can select items in the inventory in addition to non inventoried items and also have them as Invoice lines.
o Modification & Customization – you are able to modify and customize the screens, using VBA/Modifier (customization site enabler is required), Great Plains Dexterity (core Great Plains design technology) – in this instance your Great Plains Dexterity programmer creates so-called Dexterity chunk and integrates it together with your GP client application. You can also use database side MS Transact SQL scripting to change Great Plains logic
Sales Order Processing Capabilities. These are what you do not have in Invoicing
o Quote/Sales Order/Back Order/Return – you have workflow. You can begin with quotation, you’ll be able to transfer quote to sales order (with Items allocation or without it in Inventory control). Then sales order can be used in Invoice or Backorder (when it comes to shortage)
o Process Holds – you can have holds with password protection placed on the clear way of transferring quote to invoice or order. Other holds functions are: printing, fulfilling and posting. However we wish to tell you about our experience. In 10+ years of our consulting practice we’d only couple of clients who used this holds feature
o Quote/Order/Invoice types – you are able to define these types and also have different workflows related to each of them. Imagine – Internet Orders you transfer to internet invoices, government quotes you either void or transfer to government orders, etc.
Will i need consultant? It is probably wise decision to possess consultant to do the upgrade. We strongly recommend you to use consultant in the following cases
o You have Dexterity customization
o You do migration from Pervasive/Ctree to Microsoft SQL Server/MSDE, particularly when you’ve third-parties without migration tools
o You’ve got a lot or ReportWriter Modified Great Plains Reports
o You have old version of Great Plains: Dynamics or eEnterprise 6.0 or prior – in this instance you can not attract Microsoft Tech support team – it is discontinued
o Your Great Plains has more than 20 users and you’ve got to possess upgrade done over the weekend – whether it fails – you have business problems
o You do not have support – in this instance you need to select your Microsoft Business Solutions Partner and purchase the annual support/enhancement plan – you will get new registration key and will also be ready for that upgrade
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What is installation in the language of technology? Installation has server and client sides.
* Server side – Installation creates security environment (logins) on MS SQL Server or MSDE, creates system database – DYNAMICS and then company databases. All these jobs are performed by Microsoft Great Plains Utilities
* Workstation side – workstation installation copies the customer side application, installs current version of MDAC (we need SQL ODBC driver – book documentation on ODBC DSN setup), registers the applying. If you plan to operate Great Plains Utilities in the workstation to produce server side (see above) – you have to check Install Client and Server Components
What is following implementation? Implementation requires mixture of technological and accounting skills
* System Setup – you should make reference to GP documentation. Generally setup consists of Company information, General GL/AR/AP/Payroll setup, User classes, Customer/Vendor/Employee classes to name a few
* Master Records – you need to either use integration tools, such as Integration Manager, SQL queries or have users to type in all of your GL Accounts, Customers, Vendors, Employees.
* Beginning Balances – this is recommended approach – you set aside the old accounting application for querying the historical data and enter beginning balances in Great Plains GL, AR, AP, SOP, POP, Payroll. If you have balances within the system you are ready to make use of it in production
* Historical Data conversion – this really is optional, to do historical data conversion you should know basic Great Plains tables structure (Setup->Tools->Resource Description->Tables Structure). This really is similar to surgery – which means you probably need outside consultant to help you. If the volume of historical information is small – you are able to deploy Great Plains Integration Manager after which post the records within the modules.
* User Training – we are just listing this item – it’s up to you to decide on the way to train your users
* Using Two Systems in Parallel – this really is recommended. You need to print the reports from both systems during this test period and compare the outcomes
* Customization – typical regions of customizations: Invoice form, Crystal Reports, pulling info from multiple databases, including Great Plains database, Great Plains forms modification with Modifier/VBA, Great Plains Dexterity forms and logic customization, integration with CRM, RMS and other business systems, web publishing from Great Plains tables, EDI with your suppliers, SQL Data Transformation packages
Do I need consultant? We strongly recommend you to use consultant in the following cases
* You have identified the need for Great Plains Dexterity customization
* You do migration from Pervasive/Ctree to Microsoft SQL Server/MSDE, especially when you’ve third-parties without migration tools
* You do migration from Great Plains Accounting to Microsoft Great Plains
* You need to produce a lot or ReportWriter Modified Great Plains Reports
* You’ve old version of Great Plains: Dynamics or eEnterprise 6.0 or prior – in this instance you can’t appeal to Microsoft Tech support team – it is discontinued
* Your Great Plains has a lot more than 20 users in this case the mistake may lead to serious business problems
* You do not have support for the old Great Plains – then you have to select your Microsoft Business Solutions Partner and pay for the annual support/enhancement plan – you’re going to get new registration key and will be ready for that upgrade
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